Diocese of Covington - Religious Education at 402 E. 21st St., Covington, KY 41015 US - Young Adults Ministry Advisory Board_Meeting Minutes
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Young Adults Ministry Advisory Board_Meeting Minutes |
Minutes of the Apr. 17, 2013 Meeting of the Advisory Board for Young Adult Ministry for the Diocese of Covington Michael Whelan, Rob Langenderfer, Sarah Hoeben, Karen Horstkamp, Liz Hall, Pierce Oka, Lauren Franzen, Sr. Cathy Bauer and Jamie Schroeder were present. Isaak Isaak, Todd Barnett, Rev. John Sterling and Deacon Tom Duschney were absent. Liz made a motion that the March meeting minutes be approved. Sarah seconded and the motion carried. Amanda Felix, Amy Campos, Annie Krause, Joe Tallarigo, Tony Wagner, Kevin Hoeben, Sarah Drew, Rachel Rottman, Robert Shearn, Tim McGilloway and Karen Gutzeit were nominated to be on the advisory board. The bishop will be putting Fr. Lange on the young adult advisory board to replace Fr. Sterling. A board member will talk to Fr. Lange about setting a date for a planning session for the upcoming year after all of the new board members have been chosen. Todd wrote a letter of resignation from the board which was read. Karen went to the Diocesan Pro Life Commission meeting at which Karen Riegler spoke about Crossing the Bridge for Life on June 2nd. People will gather at 1:30 and the walk will begin at 3. A variety of possible ways that we could help out with the walk were discussed. The possibility of having business cards to hand out during the walk that promoted young adult ministry met with general approval. There will be a Florence Freedom game on June 5th. It was decided that we will do a canoe trip on June 23rd (for which people need to RSVP a week ahead) and a day trip to Carter Caves on July 20th. It was also decided that we would attend the camping trip on Sept. 13-15th that Rachel Rottman is planning. Other dates were decided on for when we would do other social and service activities. They include June 20, July 2, July 17, Aug. 1, Aug. 13, and Aug. 28. Devou Park is hosting concerts on July 6, Aug. 3 and Sept. 7. Activities that were suggested for some of the above dates included a Reds game, a miniature golf night, a game night, a picnic, going to the Lawrenceburg speedway to ride go-carts, participating in HONK (Housing Opportunities for Northern KY), going to a church festival and going to Beltaro Casino. The next young adult advisory board meeting will be on May 15th. The final Mass before the summer will be at St. Patrick’s in Taylor Mill on May 30th and we will have a cookout at that time. Minutes for the Mar. 20, 2013 Meeting of the Advisory Board for Young Adult Ministry Michael Whelan, Sarah Hoeben, Karen Horstkamp, Jamie Schroeder, Rob Langenderfer, Sr. Cathy Bauer, and Liz Hall attended. Pierce Oka, Todd Barnett, Lauren Franzen, Isaak Isaak, Rev. John Sterling and Deacon Tom Dushney were absent. We discussed the process of nominating new members for the board. We will plan to have Sun. June 30th as a day to gather for Mass and then have a retreat/planning session for the board to plan events for the 2013-2014 academic year. The new members will hopefully have been approved by the bishop by this time and be able to attend. We talked about submitting material to The Messenger on young adult ministry. Twitter and email are possibilities for spreading word about young adult activities besides Facebook. Liz reported on the St. Gertrude’s 20somthings meeting she attended. On Wednesday evenings during the summer Michael Whelan leads a discussion group at All Saints Church in Walton that is often very philosophical. Theology on TAP is starting up on Thursday nights Apr. 11th and will go through May 16th. It will be at Cancoun Restaurant on Montgomery Rd. By the time of the next meeting, email biographies of potential new board members to Jamie so that they can be examined by the bishop. Some different frequent social events (Reds game, King’s Island trip and other ideas) were brought up as possible activities and people are to bring concrete suggestions to next month’s meeting so that we can decide what ones we should do. We briefly talked about the May cookout and Mass at St. Patrick Church in Taylor Mill. We will meet at Graeter’s at 9:30 P.M. on Holy Thurs. (Mar. 28th) to carpool to pray the steps. Minutes of the Feb. 20, 2013 Meeting of the Diocese of Covington Advisory Board for Young Adult Ministry
Liz Hall, Karen Horstkamp, Michael Whelan, Isaak Isaak, Sr. Cathy Bauer, Pierce Oka, Lauren Franzen, and Rob Langenderfer attended. Matt Steffen, Jamie Schroeder, Sarah Hoeben, Fr. John Sterling, Todd Barnett, and Deacon Tom Dushney were absent. The board decided that we will socialize at the Crestview Hills Town Center after Mass at the new Thomas More College Chapel on Thurs. Apr. 25th. We may go to a Reds game some time in June and possibly do a fish fry in Lent at some point as well as some other miscellaneous events over the summer. In a discussion of the group’s online presence and online PR efforts, Michael noted that over the next few months Facebook posts and events will come from the Young Adult Ministry Facebook page and not the Young Adult Ministry Facebook group. That will allow more people to see our events instantly rather than having to check the group. It was announced that Fr. Sterling and Matt Steffen have indicated that they do not wish to continue on the board. There was a lengthy discussion of new people who could be asked if they would like to serve on the young adult advisory board. Isaak will contact Fr. Josh Lange to see if he would like to serve on the board. Michael and Liz (and Sarah for her brother) will contact the people mentioned to see if they would like to serve on the board. Lauren expressed her willingness to stay on the board until the board is stabilized with a number of good new members. The Diocese will be having a major day-long event on Sept. 7th at Receptions to commemorate the Year of Faith. Speakers will present on Vatican II and the Catechism. Isaak is coordinating the event. The upcoming Theology of the Body class was discussed. Pierce Oka’s parents are involved with it and with the Couple to Couple League. The Couple to Couple League sometimes has speakers. It was discussed how the board should use its members’ connections to try to promote and latch on to events that are already happening, like the talks given with dinner by Msgr. Morris. It was decided that the board would participate in Crossing the Bridge for Life on June 2nd at 1:30. Karen will contact Faye Roach, head of the diocesan pro-life office, about that. Sean Reynolds (head of the Archdiocese of Cincinnati’s Youth and Young Adult Ministry office) will be invited to one of our future meetings (by Isaak) as will Sr. Leslie (by Liz). Several members of the board will be going to the meeting of the St. Gertrude’s 20somethings on Thurs. Feb. 28th. Many of these efforts are directed toward having the board learn from others’ experiences about how to coordinate young adult events successfully. The NKU Newman Club is planning to have Fr. Shannon as a speaker in the spring. Pierce will find out about those plans in more detail as well as plans in the fall for speakers. Isaak discussed some ideas for fundraising for future young adult events. Jamie has the email addresses for all of the secretaries and pastors of the churches of the diocese and will send out bulletin announcements to them that Liz will write and send to her about Masses. Michael will handle getting announcements about Masses and group events up on the Facebook page. Rob mentioned that he and Jamie had discussed articles that Rob had found on the Internet that talked about the place of young adults in the church and Rob passed out various articles to different board members to read. He also brought up about the board reading some of Sons and Daughters of the Light and Connecting Young Adults to Catholic Parishes as part of their formation. This will be discussed in greater depth at a future meeting, quite possibly with Jamie present, as by this point the February meeting had gone on for close to an hour and a half. ____________________________________________________________________________________________ Jan. 16, 2013 Young Adult Advisory Board dinner/meeting The attendees were Michael Whelan, Rob Langenderfer, Sarah Hoeben, Liz Hall, Karen Horstkamp, Sr, Cathy Bauer, Pierce Oka and Isaak Isaak. Sr. Cathy announced --that on June 5th there will be a Florence Freedom game where Fr. Sterling will throw out the first pitch. --It was suggested that there be a day of reflection for the board in the fall. --The possibility of a service project was also brought up. --On Mar. 23rd there will be a talk on Revelation from 9:30-2:45 by Rev. Timothy Schehr and Sr. Deborah Harmeling. Call 331-6771 for more information. -- on May 30th There will be a cookout at St. Patrick's and a dodgeball tournament Mar. 17th. --There was a discussion about trying to get Fr. Norton and Hennigen involved on young adult ministry once they are ordained. --Various names were suggested as possible additions to the board. --There was a discussion about a big event later in the year and a possible fundraiser for young adult ministry. _____________________________________________________________________________ No meeting minutes in Dec 2012 ________________________________________________________________________________________________ Diocesan Advisory Board for Young Adult Ministry Michael Whelan, Liz Hall, Sarah Hoeben, Todd Barnett, Lauren Franzen, Rob Langenderfer, Sr. Cathy Bauer, and Isaak Isaak attended. Jamie Schroeder, Jessy Kirkwood, Karen Horstkamp, Pierce Oka, Matt Steffen, Fr. Sterling, and Deacon Tom Dushney were absent. 1.) The October meeting minutes were approved. 2.) Two new people attended the November Mass. 3.) The possibility of social events for young adults outside of Mass was discussed. 4.) Rob will check TMC about using the chapel in April. 5.) The Diocese can reimburse us for pizza after the Masses. 6.) Isaak will continue to check with Msgr. Due for money for young adult ministry. 7.) We will put up a question on Survey Monkey to choose their favorite speaker for us to invite for a talk (Matthew Kelly, Scott Hahn, etc.). 8.) In Mar. 2013 the Diocese of Covington is hosting a conference for the Year of Faith. 9.)On Jan. 17 we will invite the young adults of the diocese to go to dinner over in Cincinnati at 6 and then go ice skating. 10) Michael will eventually put up event information on both Facebook and the web page. 11.) Michael will set up a separate Facebook group for the advisory board for young adult ministry. The minutes of meetings will be posted there. 12.) The next meeting is at 7 P.M. Jan. 16. There will be a white elephant gift exchange and Isaak will bring pizza and drinks. 13.) It was decided that the young adults would not be able to attend the March for Life in Washington in 2013. Oct. 17, 2012 Meeting of the Young Adult Advisory Board Michael Whelan, Jessy Kirkwood, Rob Langenderfer, Karen Horstkamp, Sarah Hoeben, Todd Barnett, and Sr. Cathy Bauer attended. The September meeting minutes were approved. October Baby will be shown at St. Wallburg’s Monastery on Thurs. Oct. 25th from 7 to 9:30. Advisory board members will get there at 6:30 to help set up. Sr. Cathy will acquire signs that will indicate to attendees that they are in the right place and will direct them to the theater. The group will publicize the film to their friends and market it heavily on the FB page. There will be a brief introduction to the film and then a discussion of the movie afterwards. Advisory board members will be emailed about what to bring in terms of snacks and drinks. No snacks and drinks are allowed in the theater. The question of working out a system of getting PR materials for future events to Jamie Schroeder for inclusion in The Messenger and/or bulletins was brought up, but no firm decisions were reached. Masses for young adults have been confirmed for 7 P.M. on Nov. 15 at St. Joe’s in Cold Spring, Dec. 13 for Mary Queen of Heaven in Erlanger, Feb. 21st at St. Tim’s in Union, Mar. 28th at St. Wallburg’s (at 7:30 with praying the steps to follow at 9), and May 30th at St. Patrick’s in Taylor Mill. Rob will email Msgr. Neuhaus about having a Mass at the Cathedral on Jan. 10th. (Update: Rob received a phone call from Msgr. Neuhaus later in the evening of Oct. 17th and he will contact him when he returns from Italy on Oct. 30th, but things initially appear promising for a January date.) It was suggested that the Mass on April 25th be held at Thomas More College’s new chapel, and several members of the board have contacts there and will contact them about that. St. Barbara’s was also suggested as a possibility for April’s Mass. A discussion about stipends for the priests for Masses occurred, and Fr. Sterling will be contacted about protocol on that. Lauren updated the web site, noting that it was under construction. The Facebook diocesan young adult ministry page and a future web page were discussed as two separate things. We will continue to keep the schedule of people posting on the Facebook page on a monthly basis with at least 4 posts throughout the month, and a general discussion occurred related to how to get more people to post on the page. Michael will contact Jamie about some financial questions related to the group. Rob talked about the possibility of Bible studies or classes that young adults could start up or attend in conjunction with the Year of Faith. Sr. Cathy brought up the possibility of bringing in a speaker, and it was suggested that the NKU Newman Club be contacted about that as they have brought in major speakers in the past (including Scott Hahn and Christopher West). Rob will contact Bob Langenderfer, faculty advisor to the Newman Club, about that. The March for Life is happening on January 24-25, and it was suggested that the advisory board leave on Thursday night and possibly spend the night of the 25th in Washington. Submitted by Rob Langenderfer Minutes for May, June, July, Aug, Sept, of 2012 are not available 3 replacements needed World Youth Day July 20th-29th, 2013 Mass preparation Next mass at IHM – June tentatively. Todd following up Picnic to follow at the park nearby Summer/Fall activities Baseball game – June 6th. Fr. Sterling to throw out 1st pitch Potential mass with Bishop Foys and fellowship afterwards Budget, Hospitality, Events, Retreat, Fund raisers (ex for tornado victims etc…) The meeting was opened with prayer. Minutes for the last meeting were accepted and approved. Young adult mass details finalized for Thursday January 26th at 7:00 at St. Barbara’s Group should meet at St. Barb’s about 6:30 Music will be taken care of by Jessie Kirkwood and Mike Cook. Social to follow Food taken care of Activities to include prayer, social time, games (human size Jenga) and close with prayer Will have electronic sign in and a survey after the event via survey monkey Michael will talk with Fr. Schumacher about the Diocesan web site Will be planning an activity for Lent (fish fry? Changes in the mass?) Email to parishes about their current Young Adult programs and interest (formal or informal) See immediately below Rob’s draft of message. We can discuss at next meeting. The Advisory Board for Young Adult Ministry for the Diocese of Covington was formed a few months ago to try to foster a greater sense of community among Catholic young adults by organizing activities in the spiritual, social, and educational realms. The board is also eager to help young adults groups already in existence and provide them with support to achieve their goals. Does your parish have a young adult group? If so, could you provide a few basic details about it, including the name and email and phone number of the contact person? If there is not a group, is there a person in your parish who has expressed an interest in starting a group? If so, could please give his or her name and phone number and email? The board’s first event will be a Mass and some social time at St. Barbara Church in Erlanger, KY on Thurs. Jan. 26th. I greatly appreciate any assistance that you can provide. Next Steps Next mass will be the week of 4/16 at St. Joseph in Cold Spring Then next mass at IHM? Also could do Mother of God and then Tickets afterwards? Once date for St. Joes in finalized a flier can be made to pass out on 1/26. Our next meeting is scheduled for Wednesday, February 8th at 7:00. Submissions for the next agenda should be emailed to Todd at toddjbarn@gmail.com The meeting was closed with prayer Todd and Paul were excused. Minutes for the last meeting were accepted and approved. Isaak provided handouts of Deans and Deaneries Setting Goals and Priorities We will have a young adult mass on Thursday January 26th at 7:00 at St. Barbara’s Theme will be New Year – New Life – New Young Adult Ministry Group from St. Barb’s to play worship music (Fr. Sterling will set up) Social to follow in the hall planned by Kris and Matt with the help of St. Barbara’s staff Fliers will be created for the church bulletins Lauren will send Isaak blurb for Messenger and parishes Will have electronic sign in and a survey after the event Communication to Deans and Pastors will be sent by Isaak. Todd will draft the communication Michael will talk with Fr. Schomaker about the Diocesan web site Our Facebook name will be changed to Diocese of Covington – Young Adult Ministry Will be planning an activity for Lent (fish fry? Changes in the mass?) - Our next meeting is scheduled for Wednesday, January 4th at 7:00. We will continue planning the mass and social as well as talking about the Lent event. Submissions for the next agenda should be emailed to Todd at toddjbarn@gmail.com -The meeting was closed with prayer Respectfully Submitted, Lauren Franzen Secretary, young adult advisory board Minutes for the October 26th 2011 meeting of the Bishop’s Young Adult Advisory Board ü The meeting was opened with prayer and all members were present. Minutes for the last meeting were accepted and approved. ü Bylaws of the Board were approved. ü Isaak provided copies of the Bishops’ pastoral plan: Sons and Daughters of the Light for our review. ü Reminder that Youth 2000 is this weekend New Business – Setting Goals and Priorities o Identify and build up existing programs § Compile a list of all parishes with alternate mass schedules (Sunday evenings etc..) and send out formal communication with this information § Send email to all pastors of parishes to see what young adult programs their parish offers and the contact information for the events/groups. We will help connect people to the groups that already exist. Questions to be asked include: · Do you have a young adult group currently or did you ever? · Would you be willing to help with or sponsor young adult activities? · Do you have anything already scheduled that you would like to share? · Isaak will provide the email addresses o Outreach to Parishes, high schools and colleges § Create event and get a list of parishioners by age group to send personal invitations § Group parishes by deaneries and present at a meeting to get the needed face to face contact o Our goal is to be a clearinghouse of information § Creation of web site with calendar of events § Be a forum for discussion § Work on building awareness - Our next meeting is scheduled for Wednesday November 30th at 7:00. Our agenda will continue to be setting our goals and priorities for the coming year. Submissions for the next agenda should be emailed to Todd at toddjbarn@gmail.com -The meeting was closed with prayer Respectfully Submitted, Lauren Franzen Secretary, young adult advisory board _________________________________________________________________________________ Agenda for upcoming meeting (Oct 26) From: The following would be my suggestions in terms of establishing Priorities/Goals for 2011-2012: A) Priorities: Ongoing development of young adult ministry programs on diocesan and parish levels, especially for those young adults whose parishes do not offer on-going programs Keep young adult ministry in the mind of the diocese and parishes – advocacy Build up the programs that already exist Get more people involved from different counties Choose one achievable thing and dream big Encourage young adults to have spiritual directors Outreach/empowerment programs for parents to encourage their young adults Establish a better working relationship with Catholic high schools and colleges in helping young adults Establish relationships with different Financial Foundations who can support young adult ministry B) Goals: Increase involvement on board/committees by people from a broader range of parishes/counties /groups Hold a spiritual event for young adults Hold a large event for young adults and their parents Work with Financial Foundations who care about young adults to sponsor large events… Divide the Board in three working committees, so that every member becomes a contributor: 1. Spiritual 2. Events 3. Advocacy C) Focus on Immediate Pilgrimages, such as, 2013 World Youth Day in Rio De Janeiro Minutes for the September 21st 2011 meeting of the Bishop’s Young Adult Advisory Board -The meeting was opened with prayer by Fr. John Sterling. All members were present except for Rob Langenderfer who was excused. Minutes for the last meeting were accepted and approved. -By-laws of the Board were reviewed and the following recommendations were made: -Formation shall be a part of the work of all board members. Isaak will provide a copy of the Bishops’ pastoral plan: Sons and Daughters of the Light for our review. -The Board discerned its officers for the coming year: Chairman: Todd Barnett Vice Chairman: Michael Whelan Secretary: Lauren Franzen -Representatives of Youth 2000, Sue and Nancy, visited (with cookies!) to speak about their upcoming Weekend which will be held October 28-30 at Notre Dame Academy. Their mission is to bring young people to Jesus, especially through the Eucharist. The program is geared mostly to high school students but draws participants ages 13-30. Paul Meyers is scheduled to speak! - Our next meeting is scheduled for Wednesday October 26th at 6:30. Our agenda will consist mostly of setting our goals and priorities for the coming year. Other topics discussed were the forming of committees and Young Adult masses and/or after-mass socials. Submissions for the next agenda should be emailed to Todd at toddjbarn@gmail.com . -The meeting was closed with prayer by Deacon Tom Dushney Respectfully Submitted, Todd Barnett Chairman, young adult advisory board Monday, August 29th 7:00 p.m, 2011 . St Walburg Monastery. Villa Hills, KY · In attendance: Excused: Jamie Schroeder; Lauren --Franzen · Isaak Isaak · Sr. Cathy Bauer · Todd Barnett · Nathan Eten · Kristopher Kaufman · Rob Langenderfer · Matt Steffen · Pierce Oka · Paul Myers · Michael Whelan Meeting was opened with a prayer service led by Isaak. Existing members of the Young Adult Commission introduced themselves as did the new members. Isaak relayed the bishop’s wishes that we now be called the “Young Adult Advisory Board” We discussed the possible missions of our board which may include: · Hosting events for Young Adults · Becoming the source for information for all young adult groups and happenings in the diocese. · Facilitating young adults becoming connected to the church and their parishes. · Enriching ourselves spiritually as a team. Isaak brought a pamphlet outlining many of the classes that are available in the diocese for spiritual growth and learning about the faith. (home.catholicweb.com/covingtonreligioused). He also brought examples of the following documents that are available from the US Council of Catholic Bishops (USCCBPUBLISHING.ORG): · Sons and Daughters of the Light- A Pastoral Plan for Ministry with Young Adults · Co-Workers in the Vineyard of the Lord · Renewing the Vision- Catholic Youth Ministry Isaak also brought our attention to some upcoming events: The November NCYAMA convention in Indianapolis (WWW.NCYAMA.ORG) and the 2013 World Youth Day in Rio de Janeiro. It was decided that we would meet monthly and we will try hard to keep our meetings to one hour. Our next meeting will be Wednesday September 21st . at St. Walburg. For the next meeting we will discuss the sample by-laws handed out by Isaak and propose any additions or subtractions. We will discern the future leaders of the Board. We will also begin to make a list of all parish and diocesan Young Adult groups. We bid farewell to Nathan as he begins his new ministry in the Archdiocese of Cincinnati. He will be missed and we thank him for his friendship and positive energy during his years as a member of the Commission. Michael has agreed to take over primary oversight of the Facebook page. Paul invited everyone to hear him speak after the 7:15 p.m. mass Wednesday August 31st at the Holy Spirit Center, Norwood Ohio. The meeting was closed with prayers led by Todd. Respectfully Submitted, Todd Barnett ___________________________________________________________________________________
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November 28, 2012 meeting minutes
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YAM Meeting Thursday, April 12, 2012
Next Mass is set for April 26th at Blessed Sacrament
Next Meeting – May 10th 6:30 DVD presentation and 7:00 meeting
Information to Deaneries revised and sent by Todd to Jamie. We don’t think that the information was sent so we are going to revise and send again.
Letter will be addressed to pastor and sent directly to the pastor’s email by Jamie and our group will be cc’d
Questions will be created via survey monkey and they will be asked to respond to the questions about their parishes
Once we have a response back we can make a more formal letter to the parish priests with an introduction of ourselves, what we can help with, how we can help them etc.
Liz Kirkwood , Jessie Kirkwood , Amanda Felix - Amanda.felix@thomasmore.edu
Lauren will email the group about their interest in the process in being on the board or on a committee. The bishop needs bios on everyone that would be participating in any capacity.
Email the group and ask who is trained for serving, Eucharistic ministering and lecturing
Ask at each parish for musicians and do you have someone that is trained
Checklist/packet is needed for what is needed for a mass/fellowship afterwards.
Todd will email Pierce and see where he is with the planning and what he needs from us and also
What can we do to help get the other young adults to be more participative in the mass/fellowship?
Hopefully to get some more help from the expanded committee
Trips (Bardstown)
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Minutes for Dec 2011 and Feb, and March of 2012 are not available
Minutes for the January 2012 meeting of the Bishop’s Young Adult Advisory Board
-theme will be New Year – New Life – New Young Adult Ministry
Communication to Deans and Pastors will be sent by Isaak. Todd will draft the communication
Our Facebook name will be changed to Diocese of Covington – Young Adult Ministry
We plan to have an event for young adults every six weeks or so, but we would also like to be kept informed of the events of the young adult groups already in existence around the diocese and be able o attend them and help out where needed.
Respectfully Submitted, Lauren Franzen Secretary, young adult advisory board _____________________________________________________________________________
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Minutes for the November 30th 2011 meeting of the Bishop’s Young Adult Advisory Board
The meeting was opened with prayer.
Isaak Isaak Monday, October 24, 2011 2:28 PM
Topic: Actions In response to the message from Todd Barnett, Thu 10/20
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